What should people take into the conversation?
Choose a question, not an unverified robot trick. Your group might discuss why a designer chooses a humanoid shape, what they actually observed, or how a machine could help with a task.
For STEM nights, schools & campus organizers
Make Ted part of your next STEM event.
Planning a robot demonstration for a Long Island STEM event
You have the idea: bring in a real humanoid robot. Now turn it into a visit your team can review. Ted, our Unitree R1 EDU, is brought, operated and demonstrated by EZ Robot Rentals. Use this planning guide to move from “That would be cool” to a focused inquiry for your Nassau or Suffolk learning event.
MEET Ted. ASK BIG QUESTIONS.UNITREE R1 EDU
A REAL ROBOT. REAL CURIOSITY.Meet Ted.
↗Start with the audience, not the biggest room.
A classroom demonstration, family STEM night and campus event can all have a robot on the plan, but they need different arrangements. Decide who the visit is for and how people will arrive. Then choose one educational question your host can carry into the event. The room and timetable should support that purpose, rather than drive promises before anyone has reviewed them.
See. Ask. Imagine.
Three decisions to make together
How will people join?
State whether one group arrives together, several groups rotate or guests may arrive during a wider event. Describe who welcomes each group, where people wait and how they leave the observing area.
Who can approve the plan?
Identify the institution’s host, space contact and event or purchasing reviewer. Ask them for the documents and approvals they need so the proposal can be reviewed before promotion begins.
Choose the right first question for the event
School STEM night
“How will students and families observe?” Consider siblings, waiting groups and the adults who guide arrivals.
College event
“Who is hosting and approving the space?” Identify the department, adviser or programming team as well as the exact campus room.
Enrichment program
“What will the educator do next?” Plan a discussion, drawing or design task that continues after the operated demonstration.
Your practical planning tool
The eight-part Ted event brief
Work through this list with your host, then paste the relevant details into the form notes. It is a planning checklist, not a reservation.
- Purpose: one observation, design or technology question.
- People: age range or course level and approximate observing group size.
- Format: one group, proposed rotations or a wider event for review.
- Place: actual institution, campus, building and room.
- Access: arrival entrance, check-in and a clear route to the room.
- Participation: viewing arrangement and host-managed accessibility needs.
- Approval: organizer, on-site adult host and required paperwork.
- Dates: preferred options, room status and the next decision your team needs.
Operator-led. Planned with you.
From brief to inquiry to a confirmed plan.
Send the event brief through the existing form, choosing the closest event type and adding “Educational robot visit” in the notes. We review the venue, operated activities, viewing area, visit arrangements and quote with you. The adult host retains its approvals and participant supervision. A booking is made only after the specific arrangements are confirmed.
A useful plan for Nassau and Suffolk organizers
Use the same clear brief whether you are organizing in a Nassau school, a western Suffolk enrichment program or a campus farther east. Check your own institution’s current event and access requirements; one campus policy is not a rule for every Long Island venue. EZ Robot Rentals is independent and does not claim institutional approval through this guide.
Before your visit
Good questions.
Clear plans.
How far ahead should we plan a robot STEM event?
Start when your institution begins reviewing its date, venue and outside-provider requirements. Share your preferred options with us. We do not promise a universal booking lead time or availability on a specific date.
What space does a robot demonstration need?
Send the room layout, audience plan and arrival route. We agree the viewing and operator area after reviewing the actual venue. This guide does not approve a room or specify a one-size-fits-all footprint.
Can we advertise the event as soon as we submit the form?
An inquiry is not a confirmed booking. Wait until the date, activities, venue arrangements and quote are agreed and your institution has approved its event before advertising Ted’s visit as confirmed.
Does a school or college have to provide student information?
No student names, identifiers or individual records are needed for this inquiry. Provide the adult organizer, group-level age range, approximate count and the planning details for the visit.
You bring the brief. We bring and operate Ted.
Ready to give your learning event a real robot moment? Send the plan your team has so far and we will work through the next steps with you.
Start our educational inquiryTed goes to school · Nassau & Suffolk
Find your local learning moment.
Plan a school, camp or campus visit with Ted, or prepare your first preschool introduction and STEM event brief.